Privacy Policy

The privacy of your information is important to Keystone
Consulting, Inc. and we are committed to being transparent about
how we collect and use this information. This Privacy Policy aims
to describe the types of information we may collect through our
website, information voluntarily supplied by you when you interact
with Keystone Consulting, Inc. through our website or by any other
means, and how we may use your information.

In this Privacy Policy (Policy), Keystone Consulting, Inc. may be
referred to as “Keystone”, “we”, “us”, or “our”. References to
“website” are referring to the URL https://kci-madison.com as well
as any subdomains of the kci-madison.com primary domain including
those that belong to our Applicant Tracking System (ATS) provider.
This Policy may change. Please note the “Last Updated” date above.
Any changes to this Policy take effect as soon as they are posted.
By using, or continuing to use, the website and our services, you
will have accepted this Privacy Policy and the related Cookie
Policy.

Information We Collect (Info)- Applicants

When you voluntarily provide personal information and/or your
resumé to us by applying for a specific job opening, or request we
seek out opportunities on your behalf by contacting us, we create
a record for you in our ATS database. In general, we ask for your
name, email address, mailing address, phone number, your resumé,
work experience, education, and skill set. We do not request
sensitive data via this website. If sensitive data is requested,
it will be via other means and will include separate consent.

Your email and/or phone number will be used to contact you when
necessary, and only in relation to our employment services. We
may, at times, send emails containing employment information or
share information about a job opportunity to which you did not
specifically apply. We may also email you to request an update of
the information we have currently in our ATS database to enable us
to better serve you.

Should you wish to add other information to your ATS record, such
as the acquisition of additional skills, certifications, and
experience, you may request to have your ATS record updated at any
time by sending an email to hiring@kcimail.com.

Regardless of how your personal information is collected, we will
use this information for recruiting purposes only. We need to
collect this information to deliver our services and, unless you
provide sufficient personal information, we may not be able to
assist you with your employment needs. We will never sell your
personal information. It will be shared internally with our
recruiting staff for the purpose of providing you with our
services. We will never submit your resumé to a job opening without
your knowledge and permission through separate consent.

We also, at times, may obtain information from public social media
accounts or through social media accounts you make available to
us. The amount of personal information we collect and add to your
ATS record will typically be limited to what is necessary to
provide you with the services you have requested. Your information
is collected in a lawful manner using publicly accessible means.

Additionally, we may obtain your information by actions you take
when applying through other career sites such as Indeed.com,
Google.com, ZipRecruiter and the like. By applying through these
sites, you are consenting to the terms and privacy policies of
those sites, and you are making your information available for use
by Keystone.

Your ATS record with Keystone will be retained for a minimum of
three years from the date of creation to comply with state and
federal laws. After that period, you may request that we delete
your entire ATS record by sending an email to hiring@kcimail.com.
Your ATS record with Keystone remains active unless or until you
request that it be deleted. Deletion can be requested at any time
by sending an email to hiring@kcimail.com. Please note that
deleting your record will not prevent us from contacting you should
your resume be in the public domain or presented to us by one of
our partners. Alternatively, you can unsubscribe from receiving
emails from us at any time.

Information We Collect (Info)- Clients and Vendors

In addition to using or disclosing information where necessary and
appropriate in connection with the provision of staffing services,
we may use, disclose and/or transfer this information as follows:
(a) to companies and individuals we employ to perform business
functions and services on our behalf such as web server hosting
companies, data analysts and providers of legal, accounting,
and/or marketing services; (b) to government agencies, advisors
and other third parties, where necessary and appropriate, in order
to comply with applicable laws, the service of legal process, or
if we reasonably believe that such action is necessary to (i)
comply with the law requiring such disclosure, (ii) protect
Keystone Consulting, Inc.’s rights or property, (iii) prevent a
crime or protect national security or (iv) protect the personal
safety of the users or the public; or (c) in connection with a
sale, acquisition or merger of our business or our business assets.

Like most websites, Keystone Consulting, Inc. uses cookies to store
information about your interaction with our website to compile
usage statistics. Please see our Cookie Policy at https://kci-
madison.com/CookiePolicy for more information.

Third Parties

This Privacy Policy does not apply to third parties. We use an
Applicant Tracking System (ATS) from a third
party(zohorecruit.com) for external collection and internal
management of your personal contact information and work history
that you voluntarily provide to us. We urge you to review the
respective privacy and security policies of any third party we
utilize in the performance of our services. It may include their
practices and instructions about how to opt-out of certain options
as well as the location of their servers.

California Consumer Privacy Act of 2018 (CCPA)

Under the CCPA, along with other rights, California consumers
have the right to:
● Request that a business that collects a consumer’s personal
data disclose the categories and specific pieces of
personal data that a business has collected about
consumers.
● Request that a business delete any personal data about the
consumer that a business has collected.
● Request that a business that sells a consumer’s personal
data, not sell the consumer’s personal data.

If you make such a request, we have one month to respond to you.
If you would like to exercise any of these rights, please
contact us via email at privacy@kcimail.com.

General Data Protection Regulation (GDPR) Rights

To ensure you are fully aware of all your data protection rights,
every user of our services is entitled to the following:

● The right to access – You have the right to request copies of
your personal data. We may charge you a small fee for this service.
● The right to rectification – You have the right to request
that we correct any information you believe is inaccurate.
You also have the right to request that we complete the
information you believe is incomplete.
● The right to erasure – You have the right to request that we
erase your personal data, under certain conditions.
● The right to restrict processing – You have the right to
request that we restrict the processing of your personal data,
under certain conditions.
● The right to object to processing – You have the right to
object to our processing of your personal data, under certain
conditions.
● The right to data portability – You have the right to request
that we transfer the data that we have collected to another
organization, or directly to you, under certain conditions.

If you would like to exercise any of these rights, please contact
us via email at privacy@kcimail.com. We have one month to respond
to your request.

Information from Children

Keystone Consulting, Inc. does not knowingly seek out or collect
any information from children, in particular those under the age
of 13. If you have knowledge that a child under the age of 13
provided this kind of information through our website, we strongly
encourage you to contact us immediately and we will promptly remove
such information from our records. We encourage parents and
guardians to observe, participate in, and/or monitor and guide
their children’s online activity. Please refer to the COPPA Rule
for more information.

Privacy Policy

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